Shared files is a folder in the File Archive that allows you to share uploaded content with your colleagues, so that it may be accessed by several people who are all in several locations, much like a shared Google Drive, Dropbox etc.
The method of viewing these folders is different between the Backend and the App
First, open the File Archive in editor.prezentor.com. Here you'll be able to view all the folders and files available to you. Anything which says "Private" means it is viewable only by you. You can click on the word "Private" or "Shared" to open sharing sessions, where you can choose who to share the file with.
In the pop up box, you can choose who you want to interact with the file or folder, and how. You can choose whole countries, departments, teams, or else specific people. If you choose "grant editor rights" then you can allow the chosen person or people to delete, move and change the files. If you do not select the option, then they will simply be able to view and download it.
You can also see who owns the file by clicking on it and viewing the folder owner. You can do this even with files you do not own.
First open the Actions Menu and click 'Files'
If you wish to share a file, locate the file you want to share, and click on the drop-down box, then click "Shared via file archive"
On the next screen, you can select who you wish to share it with, and it can be one person or several.
You can also choose whether they should be able to edit the file, or simply view it.
Once you've made your selection, press "Share now"
If you wish to share the file externally, go back to the original drop-downbox, and instead of pressing "Shared via file archive" press "Send via email" instead.
Once you've selected all the files and folders you wish to share via e-mail, press "Ok"
Finally, type in the e-mail recipient and finish with "Send"
Please be aware: When sending a folder, the file limit is 2GB. Any file larger than this size cannot be sent through Prezentor's file sharing function.